Medical Transcription - FAQs

» How does OmniMD^™ medical transcription (MT) software automate transcription workflow?

The OmniMD^™ medical transcription (MT) system improves the quality of dictations without the need for a physical transcription device, and avoids information loss due to misplaced or defective tapes. Once a provider dictates and saves voice files on a PDA, the system captures the electronic dictation, routes it to a transcription service, and attaches the transcribed and typed reports to the patient electronic medical record (EMR).

Providers have the flexibility to define templates, and OmniMD^™ sends the transcribed report, whereupon the provider can request corrections or edit the reports at will. An easy-to-use search interface offers the benefit of searching and viewing transcribed reports online or via the PDA, enabling universal instant accessibility. The system ensures time optimization in coordinating between the clinic and the OmniMD^™ transcription service.

» How can one dictate using OmniMD^™ ?

The OmniMD^™ medical transcription (MT) software system gives multiple dictation options according to preference:

• PDA Recording: Providers dictate and save voice files on a PDA. The PDA is synchronized with the PC and transmits the data to medical transcriptionists.
• Toll-free dial-up: Providers dictate using a toll-free telephone number. Once the voice is recorded the voice files are automatically sent to a medical transcriptionists for conversion.
• Digital Recording: Dictation can be made using a digital voice recorder. The voice files are uploaded to the OmniMD^™ server using proprietary software. Voice files are then sent to the medical transcriptionists for processing.

» What is the typical turnaround time with OmniMD^™ transcription system?

The OmniMD^™ medical transcription service maintains an average turnaround time (TAT) of twelve (12) hrs, upon receiving voice files. Depending upon client requirements, OmniMD^™ has the ability to lower the turnaround time to as little as four (4) hours.

» What is OmniMD^™’s transcription quality accuracy commitment?

The OmniMD^™ medical transcription (MT) service strives to maintain the highest quality norms, with the objective of exceeding customer expectations. OmniMD^™ guarantees 98.5% quality assurance standards to each client.

» How is transcription returned to providers for review?

The OmniMD^™ medical transcription software system uses a web-based (ASP) interface. Providers access transcriptions in Microsoft Word file format online on the OmniMD^™ web-based medical transcription system. In this system medical transcriptions are tracked according to their status - pending, under correction, under review, or signed.

» Can one check the status of transcriptions on a real-time basis?

Yes, using the OmniMD^™ medical transcription software system’s web-based interface one can check the status of transcriptions in real time.

» Can one use transcription templates?

Yes, the OmniMD^™ medical transcription software system specialty-based transcription templates are used, as well as any other customized templates required for practice requirements. Templates provide an easy way to dictate, capture important information and avoid missing an important detail while dictating. Templates can be used for the final transcribed reports.

» What is the typical training time required to learn the entire system?

The OmniMD^™ medical transcription system provides a user-friendly interface and is very easy to use. The OmniMD^™ medical transcription software system is designed and developed in such a way that the entire system can be learned within a few hours.

» Can I search and play transcriptions?

Yes, you can search and play any dictation using the OmniMD^™ medical transcription system.

» Is this HIPAA-compliant?

Yes. OmniMD^™ medical transcription service is fully HIPAA compliant with 128 bit encryption.

» How does OmniMD^™ charge for the medical transcription system?

The OmniMD^™ medical transcription system is nominally charged and is available on a monthly subscription basis. One can contact the OmniMD^™ business development team for more details on charges.

» Is this system Internet-enabled?

Yes. The OmniMD^™ medical transcription system has an easy-to-us, intuitive, web-based medical transcription workflow. It is estimated that an on-line transcription system increases staff productivity by 40% while guaranteeing 100% tracking of all dictations.

» Can one dictate using a PDA?

Yes. Once a provider dictates and saves voice files on the PDA, the system captures the electronic dictation, routes it to the transcription service and attaches the transcribed reports to the patient EMR.

» Can I synchronize to the central OmniMD^™ server using a PDA?

Yes. Once dictation is done the voice file can be uploaded to the OmniMD^™ central server, using Microsoft active synchronization software.

» Is the transcription attached to the patient record?

Yes, once the file is signed off the transcribed reports are automatically attached to the patient electronic medical record in OmniMD^™ Electronic Medical Record (EMR) and medical transcription software system.

» Why should one outsource medical transcription?

In the present day healthcare industry, outsourcing is the efficient and cost- saving option. Outsourcing the work saves on costly employee pay and benefit packages. By outsourcing work, practice floor space (real estate) can be converted to a revenue source. When medical transcription work is outsourced to OmniMD^™, the work is done by some of the finest professional medical transcriptionists in the business, possessing rich experience and trained to transcribe the work of providers from many different specialties.

» How does the OmniMD^™ transcription system make providers more productive?

The OmniMD^™ Medical Transcription system manages the complete transcription cycle by integrating voice recording, distribution of voice files, transcription processes and delivery of transcripts. The system improves efficiency and significantly reduces typing errors, allowing higher productivity. Seamless processing between practice and transcription services also ensures accessibility of transcribed reports at multiple locations.